Finance Controller

ORGANIZATION OVERVIEW

CMHA Kelowna is a large multi-service, non-profit organization with multiple funding streams and is looking for a unique and talented Finance Controller who is both a strategic leader and detail oriented individual who is focused on making an impact within the organization and the community.

CMHA Kelowna is part of a nation-wide federation of more than 100 separately incorporated branches serving communities across the country.  We all share the same belief that mental health is a universal right, where all people have the right to timely mental health treatment or access, the right to secure jobs, safe places to live and enjoy positive relationships that make good mental health possible for every person in Canada.

JOB SUMMARY

The Finance Controller will provide strategic business planning, financial leadership and responsibility for the effective and efficient delivery of full-cycle Accounting, Finance and Payroll functions.

The Finance Controller reports directly to the CEO and is an integral member of the senior leadership team and will bring a experienced level of fiscal and business awareness, integration and engagement to our amazing team of 170+  staff and many dedicated volunteers.  The Finance Controller will ensure optimal management of the organization’s financial resources in compliance with generally accepted accounting practices and the financial aspects of other guidelines such as government regulations, contracts with funders, laws concerning charities etc. by ensuring records and reporting are kept current, presented with accuracy for decision making and provided in a timely manner.

We are seeking an incredible person with hands-on experience, actually doing the work and keeping their gaze on the big picture of the operation.  We have multiple funders and different reports to prepare for each throughout the year.  The key will be to understand your customer in this role and how this department can support the customer.  Our finance department has evolved from needing a Controller to someone who will excel at the following:

• Overall supervision to the Finance team, business development/social enterprise initiatives.
• Evaluate and improve the internal control policies and procedures,
• Accurate and timely financial reporting to CEO and the Board of Directors and program managers.
• Ensure regulatory compliance
• Oversee financial and operations risk management strategy to ensure sustainability and effectiveness

KEY RESPONSIBILITIES

Finance and Accounting:

• Oversees and directs the financial management of all CMHA Kelowna operations, including the annual budget cycle, monthly and quarterly reviews, and revisions, and reports regularly through the CEO to the Board of Directors and the Finance Committee.
• Provides advice to leadership staff on strategic and operational financial challenges and opportunities related to business performance, funding changes, cash flow, and risk using high-quality forecasting and analytics.
• Forecasts and manages cash flow, including receivables and payables management.
• Working closely with the CEO, oversees negotiation, reporting and achievement of terms of financing and the management of investments.
• Oversees the financial reporting of all CMHA Kelowna program areas and ensures transactions are compliant with accounting standards and governing legislation for registered charities.
• Oversees the preparation of the annual T3010 and ensures all activities and expenses for CMHA Kelowna are in compliance with the Canada Revenue Agency.
• Ensures that all remittances, including GST and other government requirements, are up to date.
• Remains up to date on best practices in non-profit finance, business systems, and internal control measures, and provincial and federal law regarding non-profit and charitable organizations.
• Prepares periodic external reports in compliance with funder and /or statutory requirements.
• Provides executive leadership in the management of CMHA Kelowna’s relationship with financial banking, investment entities, tax and regulatory authorities, and relevant vendors.
• Works with the Board of Directors, through the CEO, to develop, revise, and implement governance and operational financial policies.
• Ensures the organization adheres to Board investment policies, providing recommendations to the Board Finance Committee to ensure the best possible financial returns.
• Performs other special projects as required by the CEO or Finance Committee. 

Budget Development and Monitoring:

• Works with departmental leads to manage the financial reporting and records requirements for all program area contracts, including budget review, cash flow planning, and forecasting.
• Analyzes funding and grant contract to ensure complete and accurate implementation of systems and processes to accommodate any new or added programs/services.
• Works with the CEO and departmental leaders to produce annual and multi-year budgeting aligned with organizational priorities and financial opportunities and constraints.
• Works with the Board Treasurer and the Finance Committee to prepare the budget presentation for the Board of Directors.
• Monitors financial performance and prepares variance reports. Advises the CEO, program directors and program managers of significant budget variances.
• Ensures the CEO, program directors and program managers have the financial reports they require to manage the budgets for which they are responsible.
• Provides monthly financial statements and year-end financial forecasts to the CEO and Board of Directors.
• In partnership with other members of the Leadership Team, develops and monitors procurement, capital replacement plan and makes recommendations for capital purchases.
• Provides support in the preparation of ad hoc financial reports and budgets for proposals, including projections, forecasts, and analyses.

Audit:

• Oversees the annual audit and the preparation of annual audited financial statements for the approval of the Board of Directors and CMHA Kelowna’s membership.
• In conjunction with the CEO and the Board of Directors, prepares actions plans in response to the auditor’s management letter. 

Risk Management, Compliance, and Accreditation:

• Oversees all facets of risk mitigation (financial and legal), insurance, and internal control policies.
• Works with the CEO and Leadership team to prepare and maintain emergency response, disaster mitigation, and business continuity plans.
• Works with the CEO to ensure ongoing accreditation with Imagine Canada. 

Supervision:

• Leads, motivates, and manages finance staff.
• Assists in recruitment and hiring decisions, orientates, trains, promotes wellness among staff, evaluates performance, conducts performance planning, supervision, scheduling (including approving overtime if required and within budget), progressive discipline (up to and including dismissal) and provide overall support to employees in the department.

Executive and Leadership Team Member:

• Contributes as a leader to fostering a strong, safe, and inclusive workplace culture that supports all staff to live by shared values.
• As part of the Leadership Team, stewards progress towards the strategic plan and reviews and assess key policies and practices.
• Models and facilitates interdepartmental collaboration to advance progress towards strategic plan goals.
• Participates in executive level planning, problem solving and risk-mitigation. 

EDUCATION & EXPERIENCE:

• University degree in Business/Accounting;
• Professional accounting designation (CPA);
• Minimum 7 years professional experience in progressively more senior accounting positions, leading financial management in a not for profit organization is preferred; 

KNOWLEDGE, SKILLS & ABILITIES

• Strong ability to communicate complex financial issues to senior staff in support of daily operation and strategic plans and goals.
• Strategic thinking and problem-solving skills to balance short term requirements with long term goals.
• Mindful, compassionate, and adaptive leadership style in the face of unexpected challenges.
• Knowledge of federal and provincial legislation affecting charities and foundations.
• Knowledge and demonstrated ability to revise and improve business and accounting processes.
• Proficiency in accounting software (SAGE preferred) CRM software (Salesforce preferred) and payroll systems (Payworks preferred).
• Advanced Excel, and Intermediate Word, Outlook and PowerPoint Skills.
• Excellent interpersonal, communication, training, and mentoring skills.
• Excellent attention to detail and accuracy.
• A commitment to our organizational mission of mental health for all.
• Advanced knowledge of Accounting Software (Sage), job costing and departmental accounting.
• Excellent leadership, communication, presentation, problem solving and organizational skills.
• Demonstrated experience using high level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.

WHO IS CMHA Kelowna?

With organizational culture at the heart of who we are and what we do, we continually seek to improve and evolve their services to meet the identified needs of people within the community.  Through meaningful engagement of thought leaders, community service providers, funders, various levels of government, and people with lived experience in discussions about service quality and focus, the CMHA Kelowna team are ready, willing, and able to shift our focus to meet the needs of the community.  We are a dynamic, innovative and visionary organization. We are looking for the “right” someone who shares our vision of a mentally healthy community and is passionate about making a difference in our community by bringing their particular expertise to our organization.  Like what you hear…fantastic, check us out:  www.cmhakelowna.org

To apply for this opportunity, please provide a cover letter and resume to Lisa Blue, HR Manager by April 22^nd, 2022 to [email protected]

As an employer, CMHA Kelowna strives to create a workplace that respects and values all individuals, minimizes bias, and promotes the equity, diversity, and inclusion of different perspectives and ideas. At CMHA Kelowna, that means welcoming diversity in mental health, race, ethnicity, and culture. It also means diverse abilities, age, religion, sexual orientation, socio-economic status, gender identities, education, marital status, language, and physical appearance. These values are embedded in the work CMHA Kelowna does every day.

We appreciate and thank all applicants for their interest, however only short-listed candidates and those legally eligible to work in Canada will be contacted.